Who we are
Widnes VIPS is an independent, not-for-profit organisation that has been established to
support player recruitment and retention at Widnes Vikings Rugby League Club, through voluntary recurring contributions from members.
What we collect and why we process your personal information
Personal information is any data which by itself or with other data available to data processors can be used to identify individuals. The processing of personal data in the UK is governed by the General Data Protection Regulation (GDPR), via the Data Protection Act (DPA) 2018.
Most of the personal information we process is provided to us directly by you when you sign up to become a member or trustee. We hold this personal data in order to maintain your membership of Widnes VIPS, to keep you informed of news and events, and to seek your views on related matters, or to accept you as a trustee. We do not hold or process any information relating to members, classified as special category data under GDPR, but do hold such information relating to trustees.
We also receive personal information indirectly. The personal information that we collect from members and trustees, both directly and indirectly, is detailed in the following table:
*This information is not recorded in our databases and is retained for an appropriate retention period (until receipt of the first payment) during the processing of membership applications.
** Only applies if you request an email receipt.
Widnes VIPS will only appoint processors who can provide sufficient guarantees around compliance with GDPR and that the rights of data subjects will be protected.
How do we process your personal data?
Widnes VIPS complies with its obligations under GDPR by keeping personal data:
Up to date
By storing and destroying it securely
By not collecting or retaining excessive amounts of data
By protecting personal data from loss, misuse, unauthorised access and disclosure
By ensuring that appropriate security measures are in place to protect personal data
What do we use your personal data for?
To fulfil our obligations to you as a member of Widnes VIPS
To enable us to administer membership records
To enable us to collect member subscriptions
To maintain our own accounts and records
To inform you of Widnes VIPS news, events, activities and to seek your views on related matters
What is the legal basis for processing your data?
Under GDPR, the lawful basis which we rely on for processing this information is:
Processing is necessary to fulfil the requirement of your membership of Widnes VIPS. By signing up to become a Widnes VIPS member, you are giving consent freely to the processing of your personal data.
You have a right to withdraw this consent at any time, by contacting us at the address or email below.
Sharing your personal data
Your personal data will be treated as strictly confidential and will not be shared with any other organisations without your consent.
How long do we keep your personal data?
We keep data of all active members as long as required for the purposes of their membership. We will move data relating to former members to a separate secure suppressed list. Contact will only be made to confirm membership status and in line with our Data Protection Policy.
Your rights relating to your personal data
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
The right to lodge a complaint with the Information Commissioner’s Office
You are not required to pay any charge for exercising your rights, unless it is ‘manifestly unfounded or excessive’, in which case administrative costs can be recovered or the request can be refused.
If you make a request, we have one month from receipt of your request to respond to you. Please contact us at the address or email below if you wish to do so.
If you have any concerns about our use of your personal information, have a query, or wish to exercise any rights, or to make a complaint, please in the first instance contact us at:
Data Protection Officer
For further information about GDPR or to lodge a complaint you can contact:
Information Commissioner’s Office
Tel: 0303 123 1113